Bed and Capacity Management System

The demand for efficiency, adaptability, and productivity has never been more critical. DNV Imatis’ Bed and Capacity Management System (eBCMS) is a solution that harnesses real-time data to provide precise, up-to-the-minute insights into hospital and community operations, offering a tested reality that goes beyond theoretical frameworks.

Consider the possibilities of being much better prepared for how the next 24 hours will be, freeing up nurses’ time, and precise planning of staff and resources. DNV Imatis has a proven track record, with a large health region in Norway reporting remarkable productivity gains of 15-20 percent through our bed and capacity management system solution. Moreover, within the next few years, hospitals across Italy will benefit from how we meet the bed and capacity challenges to alleviate waiting list waits and delays to patient transfers and discharges from hospitals.

Realise better productivity and reduce gaps between bed availability and patient occupancy by effectively managing and optimising the allocation and utilisation of beds. Involves coordinating and overseeing the availability, assignment, and discharge of patients to appropriate beds throughout their hospital stay.

Experience tangible savings, potentially saving up to €4,000 per bed.

Key components of eBCMS

Planning
Obtain a comprehensive snapshot and predict the upcoming 24 hours with ease, freeing up precious nursing hours and facilitating precise resource planning. Our solution enables well-informed decision-making, ensuring optimal patient care and resource allocation.

Real-time monitoring
DNV Imatis eBCMS provides real-time insights into key performance indicators, waiting times, and bed occupancy. This capability enables healthcare facilities to streamline operations, reduce patient waiting times, and enhance overall efficiency.

“Having a better overview of users and entry/exit dates has resulted in reduced length of stay, and improved bed management.” Lillesand community, Norway

Custom applications
Tailored applications for wall screens, PCs, and mobile devices allow for seamless access to real-time data. These applications empower users to manage and update information with ease, fostering efficient collaboration and communication.

Task Management
Fundamental to our solution, task management enhances collaboration between clinical staff and support services teams. It reduces bed turnaround times, increases portering capacity, and contributes to a reduction in admission, discharge, and transfer wait times for patients.

Overview application for wall screen or pc

Provides a real-time overview of the status of bed planning for a specific ward.

Bed management dynamic application for pc

Allows you to make changes and manage the allocation of beds.

Mobile application

Displays current patient information along with their planned discharge date. It is easy for clinicians to update, requiring just a few clicks. This functionality is applicable across all mobile devices.

Bed Management report application

A bespoke tool that generates insightful reports, offering comprehensive statistics on the registered data.

Case Study: Oslo Emergency Clinic

TANGIBLE RESULTS

A 28% reduction in man-years per patient

A 20% reduction in personnel costs per patient

Over 90% of patients reported high satisfaction

Improved well-being and reduced sickness absence

The emergency clinic is located in Oslo, Norway. With 72 beds spread across three wards, the need for streamlined operations became apparent. Conducted by the Norwegian Research Centre, SINTEF, thorough analyses were carried out before installation, midway through the process, and several months post full-scale operations.

Post full-scale operations emphasised the importance of real-time information delivery to the right place, role-based task management, optimising patient flow, and maximising capacity utilisation. Critical data became immediately available where needed, ensuring efficient decision-making and patient care processes. Role-based task management improved task assignment efficiency, while optimised patient flow and maximised capacity utilisation enhanced overall healthcare service delivery.

Before the installation

The clinic faced organisational challenges, with disorganised processes and a lack of coordination among different professionals. Numerous bottlenecks were identified in the workflow, impacting patient throughput. Nurses’ unstructured triage led to a lack of structured processes in doctor consultations, and housekeeping services were not optimised to support workflow, resulting in a formidable challenge of non-optimal patient flow and discharge processes, as highlighted in a SINTEF analysis.

The implementation

A distinct lightweight DNV Imatis Flow installation for each ward marked a transformative step. Nurses received a mobile version of the Flow application, enabling real-time task management and seamless data sharing. Digital dashboards were deployed across all departments, providing real-time insights. Despite the absence of direct integrations, communication occurred seamlessly between the Flow application and real-time dashboards, including mobile devices.

Post full-scale operations

DNV Imatis, including Fundamentum, Flow, Tasks, and Dashboards, was implemented, bringing structured patient processes and daily schedules. The clinic transitioned from paper to digital collaboration, incorporating digital touch displays and smartphones. Emerging from new ways of working, leadership commitment evolved from passive to active.

The transition from disorganisation to digitally empowered, is exemplified by the structured patient processes and the information available. Morning care routine, handovers and tools to measure care intensity when admitting patients so the patient is moved to the right ward, based on a balance of nursing load and free beds. Further, access to ADL, fall risk, NEWS2, Lab results, Vital Signs and X-ray results. Information about bed status across wards, cleaning status, doctor’s consults prioritisation and available human resources. The solution supported collaboration and task assistance, actively used by all staff for real-time information exchange and task distribution.